Data protection declaration site

We, the White Romdental Srl (hereafter "We" and/or ''White Romdental''), appreciate your visit of our site and your interest in our company and our products. Your privacy is extremely important to us. We therefore take the protection of your personal details very seriously, and treat them in strictest confidence. Your personal data is processed only within the scope of the legal provisions of the European Union's data protection law, in particular the General Data Protection Regulation (hereafter "GDPR"). In this privacy policy we provide you with information about the processing of your personal data and your rights as a data subject within the scope of the use our site. 

1. CONTROLLER AND DATA PROTECTION OFFICER FOR DATA PROCESSING; CONTACT

Controller for data processing within the meaning of the data protection legislation is: 

White Romdental Srl 

Basel 4 

300127 Timisoara

Romania

Founder: C. Calinoiu

Responsible for content: Catalin-Cristian Calinoiu 

Legal company representative: Catalin-Cristian Calinoiu

Tel. +40769595108

Email: contact@whiteromdental.eu

Site: www.whiteromdental.eu

Please do not hesitate to contact us if you have questions or ideas relating to data protection. 

2. SUBJECT MATTER OF DATA PROTECTION

The subject matter of data protection is personal data. This is all the information that relates to an identified or identifiable natural person (known in the legislation as the data subject). This covers, for example, information such as name, postal address, e-mail address, or telephone number as well as information that necessarily originates during the use of our site, such as details about the start, end, and scope of use, and the communication of your IP address.

3. TYPE, SCOPE, PURPOSES OF, AND LEGAL BASIS FOR AUTOMATED DATA PROCESSING

In general, it is possible to use our site without registering. Even if you use our site without registering, personal data can still be processed.

An overview of the type, scope, purposes of, and legal basis for data processing within the scope of our site is provided below.

3.1 Provision of our site
When you access our site using your device, we automatically process the following data: 

• type of device
• operating system used
• type of browser,
• domain name of internet service provider
• IP address
• referrer URL
• date and time of access
• duration of your visit
• access country of origin
• the functions that you use
• the pages that you access
• type of event

We process this data on the basis of Article 6 (1) (f) GDPR to provide the service, to ensure the technical operation, and to identify and rectify faults. In this way, we pursue the interest of facilitating and ensuring the long-term use of our site and its technical functional capability. When our site is accessed, this data is automatically processed. You cannot use our services unless this data is provided. We do not use this data for the purpose of drawing conclusions about you or your identity. 

3.2 Cookies
When you visit our site "cookies", which are small files, may be stored on your device in order to provide you with a comprehensive scope of functions, make it easier to use our service, and optimize our offerings. If you do not wish to allow the use of cookies, you can prevent them from being stored on your device by configuring the relevant settings in your Internet browser or using the specific opt-out options. Please note that the functional capability and functional scope of our offering could be restricted as a result. Please refer to our Cookie Policy. for details on the type, scope, purposes of, legal basis for, and opt-out options for data processing in relation to cookies.

4. INDIVIDUAL SERVICES AND FUNCTIONALITIES

You can voluntarily enter personal data or register for services and functions at several locations on our site, e.g., through the use of the shop by user account or guest order, newsletter registrations, requests for information, contact requests, etc. When you register for and use the services and functions described below, we record, process, and use personal data as outlined here.

4.1 CONTACT REQUEST

4.1.1 Submission process
On order to use the contact request form, input is required to process your inquiry.

(a) Mandatory data when submitting

When submitting via the contact request form, the following mandatory information (depending on the type of request), which is flagged with a "*", is requested:

• email address

It is not possible to register unless this mandatory data is specified. 

(b) Voluntary data when registering

When registering, you also have the option of voluntarily entering other information: additional name and address information, serial code, further attachments. Please note that this information is not required for submission and you alone must decide whether you wish to provide us with this data.

We process the data collected on the basis of Article 6 (1) (b) and (f) GDPR in order to create your profile for you for the guest order and to identify you each time you log in.

4.1.2 Use of contact request
When you use the guest order, the following categories of personal data are processed:

• email address
• title
• academic title
• first name
• family name
• street and house number
• postal code and city
• country
• phone number
• further voluntary information

This is voluntary information. However, if you do not provide this data, we may not be able to respond in full to your needs when using the guest order in certain circumstances.

We process this data on the basis of Article 6 (1) (b) GDPR, to provide you with the required services in this regard and to implement the contractual relationship with you.

4.1.3 Access authorizations on the device
The contact request supports the uploading of images and videos from the device. The contact request form may therefore request to authorize access to the camera or picture library on your device. Giving this authorization is voluntary. However, if you want to upload an image file, you will need to give this authorization as otherwise you will not be able to use the function.

We require this authorization on the basis of Article 6 (1) (b) GDPR, to provide you with the required services in this regard and to implement the contractual relationship with you.

The authorization remains active until you switch it off on your device.

4.2 NEWSLETTER

4.2.1 Registration process
On order to receive the Newsletter, registration is required.

(a) Mandatory data when registering

When registering for the Newsletter, the following mandatory information, which is flagged with a "*", is requested:

• email address

It is not possible to register unless this mandatory data is specified.

We process the data collected on the basis of Article 6 (1) (b) and (f) GDPR in order to create your profile for you for the guest order and to identify you each time you log in.

5. DATA PROCESSING IN THIRD COUNTRIES

If data is transferred to bodies whose headquarters or whose place of data processing is not located in a member state of the European Union or in another country outside of the European Union who is a signatory to the treaty, we ensure before forwarding the data that, outside of legally permitted exceptional cases pertaining to the recipient, either an appropriate level of data protection exists (e.g., through an adequacy decision of the European Commission, through suitable guarantees such as self-certification by the recipient for the EU-US Privacy Shield, or the agreement of EU standard contractual clauses between the European Union and the recipient) or you give sufficient consent for the transfer of the data.

We can provide you with an overview of the recipients in third countries and a copy of the specifically agreed regulations to ensure the appropriate level of data protection. To obtain these, please contact the address specified in Section 1.

6. DURATION OF STORAGE, DELETION

We store your personal data only for the length of time necessary to fulfill the purposes stated in this document or in the general contract documents drawn up between you and ourselves, or – in the case of consent – until you withdraw your consent. In addition, we store your data as required under commercial law and tax law retention requirements.

We delete your personal data immediately

• after the legal grounds cease to apply and provided that no other legal grounds apply. If the latter is the case, we delete the data once the other legal grounds cease to apply.
• if we no longer need the data for the purposes of preparing and implementing a contract and no other legal grounds apply. If the latter is the case, we delete the data once the other legal grounds cease to apply.
• if you object, unless further processing is permitted according to the relevant legal provisions.
• if we are obliged to do so for other legal reasons.

7. RIGHTS OF DATA SUBJECTS

As the data subject affected by the data processing, you have several rights. Specifically,

Right of access: You have the right to obtain information from us about the data that we have stored about you.

Right of rectification and erasure: You have the right to demand that we rectify incorrect data and – provided the legal requirements are met – that we delete your data.

Restriction of processing: You have the right – provided the legal requirements are met – to demand that we restrict the processing of your data.

Data portability: If you have provided us with data on the basis of a contract or consent, you have the right, in accordance with the legal requirements, to obtain the data you have provided in a structured, standard, and machine-readable format or you can demand that we transfer this data to another controller.

Objection to the processing of data on the legal basis of "legitimate interests": You have the right to object at any time, on grounds relating to your particular situation, to our processing of your data, provided this objection is based on the legal basis of "legitimate interests". If you exercise your right to object, we will cease the processing of your data unless we can – pursuant to the legal requirements – prove compelling legitimate reasons for the further processing, which override your rights.

Objection to cookies: You can also object to the use of cookies at any time. For details on how to object, please refer to our Cookie Policy.

Withdrawal of consent: If you have given us consent to process your data, you can withdraw this consent at any time with effect for the future. The lawfulness of the processing of your data remains unaffected up until the time of the withdrawal of consent.

Right to lodge a complaint with a supervisory authority: You can also submit a complaint to the competent supervisory authority if you believe that the processing of your data is in breach of the legislation. To do so, you can apply to the data protection authority that is responsible for your town/city or country or the data protection authority that is responsible for us.

Contacting us: Please do not hesitate to contact us if you have any questions regarding the processing of your personal data, your rights as a data subject, and any consent that you may have given. In doing so, please ensure that it is possible for us to uniquely define you.

8. LINKS TO THIRD-PARTY OFFERINGS

Sites and services delivered by other providers that are linked to by our site have been and are structured and provided by third parties. We do not have any influence over the structure, content, or role of these third-party services. We explicitly distance ourselves from all content in all linked third-party offerings. Please note that the third-party offerings linked to from this site may install their own cookies on your device or collect personal data. We have no influence over this. Please contact the providers of these linked third-party offerings as required for the relevant information.

9. STATUS

The latest version of this privacy policy applies. Status 23/10/2024